by aquababe

Question by gold coaster: Is it possible to send messages to multiple prospective clients in outlook in one hit?
without showing them anybody else got it but themselves? Also is there a away to send mutiple emails that are the same except change dear john – dear jack- dear Mick etc Quickly?Thanku !!!!!!!!!!!!!

Best answer:

Answer by L S
There could be a way of doing a type of MailMerge in Outlook but I’d need time to look at that.

You can use BCC to send emails and not have people see the other addresses – I think you can leave the “To” field blank and the only thing they will see is their name. Test it if you have more than one email account, and test it anyway, even if you don’t – just email yourself with “To” blank and BCC with the addresses. See what the incoming email looks like.

You could use MailMerge or at least a Word document (or similar) and just change the Dear ____ bit. Then attach the letter (Word doc) with something like this for the message:

===========
Please find enclosed a letter for your marketing manager.

Thank-you,

Joe Bloggs.
============

To find BCC, open a new email, and then choose the View menu and then “BCC Field”.

EDIT:
I’m sorry, I just realised by another question I saw that I didn’t make myself very clear in part of this. Obviously you can’t send the same mailmerge letter(s) to each client. I meant that you should use MailMerge or just a form letter that you can quickly change for each client and then email each client separately and create one draft email that you make copies of for each client.

Also, I had forgotten this – did you know you can send email directly from various Office programs? Look for this or similar:

File –> Send to –> Mail recipient
OR
File –> Send to –> Mail recipient (as attachment)

Know better? Leave your own answer in the comments!